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Job Description

Events Manager

Position – 3 month contract

Salary £8,000 fixed term contract

Working day – Based on 2 days per week in August; full time September & October.

Based Royal Wotton Basset, Wiltshire

Reporting to ROW Events Manager

About Imagine Cruising

Established in the UK in 2011, founded by experienced travel entrepreneur and CEO Robin Deller along with co-founder Natalie Maye. Imagine Cruising are experts in creating Cruise and Stay Holidays and now selling over 60,000 holidays a year with turnover in excess of £200m and industry beating margin and profit metrics. We specialise in creating competitively priced, unique cruise packages targeted at both traditional cruisers and the “new to cruise” market.

Imagine Cruising believes in developing the knowledge, capability and skills of all staff in the company. That may mean that from time to time we will ask staff to be flexible in working in and supporting different areas of the business either within their own teams or through working with colleagues on projects and activities around the business. This will help develop both individuals and the company as a whole in our fast moving and developing business.

Job Purpose

As an Event Manager, the successful candidate will ensure that all Imagine Cruising events between August and October are planned and executed to an exceptionally high standard. You will be working alongside the Rest of World Event Manager planning and executing events on board multiple cruise liners. Events will include exclusive performances from high profile singers to popular personalities. We are looking for a highly motivated and flexible individual who will support on these events as well as being able to lead if the need arise.

Typical Activities

 

  • To effectively support and work with the ROW Events Manager to successfully execute multiple events. Tasks include meet & greet artists and management, oversee rehearsals and stage/production management as well as being able to hold briefings and chair meetings with appropriate artists and staff.
  • To drive efficiency & effectiveness of events to support the strategy objectives of Imagine cruising.
  • To be able to present ideas and support the wider operational team to deliver the strategy successfully.
  • To ensure detailed event proposals & schedules are created, to include timelines, venues, suppliers, legal obligations, health and safety and staffing requirements.
  • To conduct post event reports on success and suggest improvement areas through internal debriefs.
  • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with event staff, and organising vendors and clients.
  • To manage multiple events at the same time and ensure each is a success, and if necessary, bring in extra resource as required to ensure success factor is achieved.
  • Ensure our event partners are delivering to the high standard expected.
  • To ensure detailed event proposals & schedules are created, to include timelines, venues, suppliers, legal obligations, health and safety and staffing requirements.
  • Sticking to agreed budgets, raising concerns to the senior team as and when it happens.
  • Assisting the ROW Events Manager where required during their planning & execution where required.
  • Planning in fine detail every stage of each event.
  • Ensuring successful execution of all events taking into considering all contingency plans.
  • Agreeing, with the support of our marketing team how each event will be presented and branded.
  • Well versed at researching, vetting and agreeing suitable venues and local event vendors.
  • Adhere to event standards set within the business and look to enhance these and make suggestions.
  • Be flexible to attend site visits when the business requires and the ability to host inspections & lead meetings.

Pre-Requisites Required

 

  • COVID-19: You MUST be double vaccinated in order to apply; adhering to our partner cruise liner embarkation protocol.
  • You MUST be available on 23rd August for an evening event, as well as able to set sail around the British Isles between 1st – 9th September and 16th – 23rd September 2021. There is a final sailing between 18th October – 1st November 2021, which the successful candidate will be required.

Skill Set Required

 

Essential

  • A proven track record running successful events which include celebrities and well-known artists.
  • Strong project management skills, with a knowledge of events health & safety procedures
  • Must be adept in use of MS Office 2000 or later
  • Must be able to travel around the UK and be available to go on board cruise liners throughout the period August-October 2021.
  • Experience dealing with high end clients
  • To be able to manage event budgets within agreed costs.
  • Must be able to work extended hours as requested
  • An independent worker, able to think for themselves, problem solve, find solutions and make quick and sound judgement calls
  • Ability to work under pressure and keep a clear head
  • Great attention to detail
  • A great customer service ethic, putting customers first at all times
  • A natural forward planner who critically assesses own performance
  • Exceptional communication & presentation skills
  • To have a flexible approach
  • Keen for new experiences, responsibility and accountability
  • An ability to work to tight deadlines
  • Must have proven, flawless organisational skills

Desirable

  • Event Management Qualification

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.